Finance and Administration

The Finance and Administration Department is headed by the Under Secretary

The Department of Finance and Administration commits to;

i. Initiate, formulate, review, coordinate and monitor policies, Laws, plans and projects under the Integrated Transport and Infrastructure Services (ITIS) Programme;

ii. Provide technical guidance and assistance in planning, budgeting, formulation of policies, laws and regulations, project preparation and appraisal;

iii. Coordinate the preparation of the Budget Framework Paper and preliminary Budget Estimates and submit to Ministry of Finance Planning and Economic Development by 15th November of each year;

iv. Coordinate the preparation of the Ministerial Policy statement and detailed Budget Estimates and submit to Ministry of Finance Planning and Economic Development by 28th February of each year;

v. Develop, update and coordinate the implementation of the MoWT Strategic Plan 25/26-29/30, National Integrated Transport Master Plan (2020-2040) and other plans of the ITIS Programme;

vi. Coordinate the implementation of the Public Investment Management System (Project appraisal and preparation)

vii. Hold a Programme Working Group meeting at-least once every quarter;

viii. Produce quarterly performance reports within two weeks after the end of every quarter;

ix. Provide a conducive working environment for both staff and clients;

x. Build Staff Capacity and professionalism;

xi. Monitor and improve staff performance;

xii. Implement policies, regulations and guidelines across the Ministry;

xiii. Pay monthly salary and pension by the 28th of every month; Bills/Invoice/Certificates within 30 days after submission of relevant documents and their verification

xiv. Develop and implement the Ministry’s communication strategy;

xv. Provide quarterly updates on performance of Ministry projects and programmes

xvi. Ensure safe custody, proper utilization and accountability for all public resources;

xvii. Provide a stable network infrastructure to enable smooth running of Ministry’s E-Systems, databases and update the Ministry website with current information at all times;

xviii. Automation and support of core business system for efficient service delivery

xix. Develop and implement an Information Technology strategy for the Ministry

xx. Timely procurement and disposal of goods and services in accordance with the relevant law and best practice; and

xxi. Produce interim and annual financial statements by the 15th February, 15th May and 31st of August every year.